Business space is expensive, and there are many benefits to cutting back on your rent. If you are considering office space downsizing, here are some tips to help you do it well.
How to Know When It’s Time to Downsize
If you are thinking about office space downsizing, here are some questions to ask yourself before you make the move.
- How much of my current office space do I actually use on a daily basis? Many businesses have surplus rooms that are seldom or never used.
- Do we have clients coming in all the time, or are face-to-face encounters a rarity?
- Do we have items that we need to have daily access to? Would it be possible to move some things into storage? This includes products, tools, seasonal decorations, and promotional displays that take up room in your current office, but aren’t in constant use.
- Do my employees have to be in a particular location to do our work, or can we do it from anywhere?
Find Cheaper Rent by Exploring Your Options
If you find you don’t need all of your office space, you can reduce your rent by finding a smaller place, by sharing your space, or by finding shared office space.
- Instead of moving out, offer to share your office space with a similar business that isn’t a rival. You can split the rent and stay where you are.
- On the other hand, you may want to get out from under your lease and into a smaller space. You could find a shared space that offers access to copy machines and conference rooms.
- Of course, you can simply look for less expensive storefront office space. If it doesn’t have a conference room, you can rent one when you need it.
- Likewise, when downsizing by sharing space or by moving to a smaller place, you can maintain your inventory by renting a storage space. It is inexpensive and a good way to store products, tools, raw materials, promotional materials, and displays. If you don’t need it every day, you can always get it when you need it.
Adjusting to Less Space
Downsizing doesn’t have to mean you don’t have enough space. Here are some ways to adjust to your smaller quarters.
- Think vertical instead of horizontal. Many offices have big furniture: large desks, broad credenzas, and huge conference room tables. Instead, look for vertical storage options. Desk-top shelves and bookcases offer greater organization while taking up less horizontal space.
- If you’re accustomed to piles all over the place, office space downsizing will require that you think about using desk organizers and other tools to keep your work accessible and your office neat. A storage unit will help you stretch your space and accommodate overflow.
- Embrace electronic storage. The Supreme Court has ruled that emails and virtual signatures are legally binding, so let go of the idea that you need paper documentation. You can use a sophisticated copier with scanning capability to convert your paper files into computer files that can be stored in the cloud.
- Finally, take a few tips from interior designers to make your space look larger than it is. Stay away from dark colors, which tend to shrink space, and go for light and bright colors instead. You may also want to think about adding a mirror on one wall or finding other ways to give the illusion of space.
Office space downsizing is a big decision, but if you keep a few practical things in mind it can save you money and increase your productivity and efficiency at the same time.