An office move usually falls into one of two categories: solo move or department/company relocation. If it’s the former, things will go a bit easier, but there are things you can do to make both kinds of move easier on yourself.
Changing jobs within your company, perhaps due to a promotion, are the most common type of office move. It means you get to move your office, but the rest of the company stays put. Generally you’re just moving down the hall or to another floor, but you may find yourself re-assigned to another building or complex.
For this move, you’ll want to talk to your HR and IT departments early. Find out the schedule for your move and make sure that all the proper orders are in place to make sure you have a working computer, phone, and other technology.
Unless you have extensive files or equipment that need to be moved for you, you will likely find yourself moving yourself. This means packing up your personal items like photos and knick knacks as well as your favorite stapler. You’ll also take any files or notebooks from your desk that are relevant to your new job.
The entire process is simple. Plan. Pack. Move. Unpack. Hopefully with little interruption to your work.
Unless you’re on the team that is in charge of the relocation, you just need to follow directions for this one. It will probably still be stressful, but much of the heavy lifting and planning will be done by others.
Here’s what you can expect in a major move:
- There will be meetings to explain the process to you along the way.
- You will be given directions on what to pack, when to pack it, and how to label it so it ends up where it’s supposed to be.
- Some things, like older documents, may be headed for off-site storage rather than the new office.
- You should be provided all the supplies you need for moving, including boxes, packing materials, labels, and markers.
- IT will take care of your technology.
- Professional movers will take care of your furniture and large equipment.
- You will be responsible for transporting personal items on your own.
- Your office will likely be “down” for a day or two for the actual move.
- There may be additional down time ahead or after the move as the kinks are worked out on both sides.
- Unexpected problems will occur.
Listen to the instructions you are given, expect the unexpected, and make sure any clients and vendors know you are moving and that you will be out of reach during the move window. That’s how you make the move as stress-free as possible.